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Software Developers Information

This page is intended as a reference for software developers. Included for download are the specifications, regulations, forms, and layouts for Electronic filing, Magnetic Media, and 2D Barcoding.

 

*** Click here for a list of Rhode Island MeF limitations. -- Updated 04/07/2014

FORMS REPRODUCTION REGULATION: View the regulation (FR03-01)
Contact information for 2014 tax forms

Links will be activated as forms become available

  • 2014 MeF Business Schema Version 1.0  (zip file) - 12/08/2014
  • 2014 MeF 1040 Schema Version 0.2  (zip file) - 12/08/2014
  • 2014 PATS/ATS 1040 - 11/25/2014
  • 2014 Business ATS - 12/30/2014
  • 2008 E-File Handbook (1345)
  • 2014 1040 2D Barcode Specifications    RI-1040  - 11/21/2014 RI-1040NR - 11/21/2014
  • 2014 1120 2D Barcode Specifications    RI-1120CRI-1120S - 01/20/2015
  • 2014 1065 2D Barcode Specifications    RI-1065 - 01/20/2015
  • Magnetic Media Specifications - W-2 & 1099 filings
  • Forms Specification for OCR - This information should be used only for scan line specs and CAR line specs. You must refer to each individual form listed below for address, artwork and other pertinent updates.
    • You must submit 25 total vouchers when requesting scan line approval. If you are submitting quarterly estimated payment vouchers for the year, submit a total of 25, not 25 vouchers per quarter. Vouchers submitted for scan line approval must be coupon sized when submitted. Do not submit full sheet of papers.
      Please take note: Sending in full 8 1/2 x 11 sheets rather than coupon sized vouchers will delay the scan line approval and may result in the submissions being returned to the sender.
    • Vouchers may be submitted at any time during the year for scan line approval ONLY (not form approval).
  • 1D barcode specs - Updated 11/10/2014
    • Grid versions of forms are provided for data placement use only. You must refer to the final form for anything other than data placement.

 

SUBMISSION GUIDELINES - Forms, with the exception of voucher forms, may be submitted as a PDF via email.

  • Forms with a 2D barcode:
    • Use the same test scenarios as the MeF tests.
  • Forms with a 1D barcode - Updated 12/05/2014:
    • 1040 series - submit 1 blank form (no data, but with vendor specific barcode) and 1 filled form
    • 1040C series - submit 1 blank form (no data, but with vendor specific barcode) and 1 filled form
    • 1041 series - submit 1 blank form (no data, but with vendor specific barcode) and 1 filled form
    • 1096 series - submit 1 blank form (no data, but with vendor specific barcode) and 1 filled form
    • Business forms - submit 1 blank form (no data, but with vendor specific barcode) and 1 filled form
    • Compliance & Collections forms - submit 1 blank form (no data, but with vendor specific barcode) and 1 header-only filled form
    • Miscellaneous forms - submit 1 blank form (no data, but with vendor specific barcode) and 1 header-only filled form
  • All other forms:
    • Submit 1 blank form
  • Vouchers:
    • For vouchers with an OCR scanline: See above guidelines under "Forms Specification for OCR"
    • For vouchers with a 1D barcode - Use posted grid. Submit 1 blank form and 1 filled form. You do not need to submit 25 samples of these vouchers.

FINAL VERSIONS - Updated 03/06/2015

White Mail grid - Use the grid positions for any form identified below as white mail

1040 Series - Updated 03/06/2015

Bank Deposits, Bank Excise, Insurance, Publice Service and Surplus Lines Series - Updated 01/31/2015

The following forms will not be updated for tax year 2014:

 

1040C Series - Updated 01/16/2015

  • RI-1040C-NE - Not year specific - will not be updated for 2014.

1041 Series - Updated 02/09/2015

1096PT Series - Posted 01/31/2015

Corporate Series - Updated 02/07/2015

Credit Forms - Updated 01/31/2015

Estate Tax Forms - Posted 01/29/2015

Healthcare Forms

  • HCP-4 - Hospital Licensing Fee - Posted 06/20/2014

Sales and Excise - Real Estate

  • CVYT-1 - Conveyance Tax - new rate effective July 1, 2014 - Posted 06/20/2014

Withholding

Compliance & Collections forms - Updated 01/23/2015

  • RI-9465 - Installment Agreement Request - Posted 01/23/2015 - use White Mail grid

Miscellaneous forms - Updated 01/23/2015

  • RI-2848 - Power of Attorney - Posted 01/23/2015 - use White Mail grid
  • RI-4292 - Application for Award of Litigation Expenses - Posted 01/23/2015 - use White Mail grid

DRAFT VERSIONS - Updated 03/06/2015

Please note: Draft versions cannot be submitted for approval prior to being posted as final.
Voucher forms with a scanline may be submitted for scanline approval ONLY prior to being posted as final.
Voucher forms must still be submitted for form approval once posted as final.

 

Compliance & Collections forms - Updated 01/14/2015

  • RI-656 - Offer in Compromise - Posted 11/10/2014 - use White Mail grid